Payroll Services

We have the ability to custom design a payroll system that will allow for present needs and allow for the future growth of any company. The system we design will meet your requirements of local and/or a national payroll and will help to control the cost of payroll production and payment distribution in two (2) very important ways:

1. Cost for the service will be on a per item basis so that you can accurately project cost as you grow.
2. Utilization of our services will allow you to handle substantial growth without the need for additional employees. (Cost of Labor is the greatest portion of any budget and its reduction can greatly enhance profits.)

Elements of the System

1. PayOnline or PayConnection Software
   Using state-of-the-art technologies we will provide you a secure, totally flexible solution for payroll processing that can be completely automated. We can develop a full interface with your time keeping systems and can electronically merge the data into our system to facilitate payroll production and payment distributions.



2. Employee Self Service
   Employee self-service allows the employee to go on the Internet and with a password access just his or her own payroll information. They are allowed to change certain items that the employer allows. They can print their check stub or stubs and their W2. They can even create preprinted W2's ready for their signature. This is the final piece to the truly paperless payroll.



3. Stored Value Debit Card
   The combination of our payroll system and our debit card allow us to offer you a 100% paperless payroll system. Through our system we can direct deposit to either checking, savings or debit card account (the debit card accounts may be used for either national or international payments), thus eliminating paper checks altogether and the costs associated with their distribution.



4. TotalTax
   Through our TotalTax system we guarantee compliance on all payroll tax issues. We will handle your deposit requirements and file all of the appropriate returns. We can file in every state in the US, the District of Columbia and several of the US territories. We have the capabilities of handling your projected growth.
   
   We will be able to represent you to all state, local, and Federal-taxing authorities in any manner including payroll audits. We anticipate filing Power-of-Attorney forms for each state as well as the Internal Revenue Service to facilitate this.



5. HR and Compliance Issues
   Our HR software is a fully integrated system that allows you to meet your company's HR requirements on a continual basis. Starting with the interview compliance checklist through the exit interview, the system can full automate your HR demands.



6. Back Office Processing
   Utilization of our system will allow you to eliminate the accounting staff that would be required to reconcile bank statements and track uncashed checks (we will also handle the compliance issues that arise because of these checks).



7. Custom Designed Reports
   We have the capacity to develop reports to your specification that will allow you to have access to data that will allow you to effectively manage your company.



8. Employee Tax Credit Processing Service
   Our processing center allows participating companies to gain valuable Federal & State Tax Credits for employing and or training certain types of employees.



9. ExactPayT Workers Compensation Insurance
   Now ExactPayT lets you pay workers' compensation premiums based on your actual payroll.
   No more guesswork. Most workers' compensation insurance policies tie up vital cash by requiring you to pay in advance an estimated premium based on your projected year-end payroll.
   With ExactPayT, premiums for workers' compensation are based on your actual payroll, paid as on actual payroll. With no up-front deposits and no year-end audit surprises, you're in a much better position to manage your cash flow. ExactPayT gives you maximum control of your workers' compensation costs.

SUMMARY OF THE ELEMENTS OF THE SERVICES

• Signed checks on "safety paper" including: payroll / billing / voucher
• Prepare third party checks for child support, garnishment, and similar items
• Employee self service for paperless payroll
• Direct Deposits that are ACH transferred directly to the employee's or distributor's bank accounts or debit card.
• Cash Analysis report outlining all wage, salary, and tax data
• Payroll Register with year-to-date totals
• Check Reconciliation Journal
• Recurring Earnings and Deductions Reports detailed by employees
• Journal Entry report coded per your specifications for General Ledger entry
• Comprehensive Delivery per your specifications including Split Packaging
• Payroll Tax Report detailing all tax calculations
• Preparation & filing of all quarterly and annual tax and unemployment returns
• Preparation of annual W-2's & W-3's, 1099's and 1096's at a nominal fee
• Job costing by department, job or operation
• New hire set-up (no charge)
• PayChoice Online (remote entry software) at no charge